The Meeting Poll allows you to create a Meeting Poll page for multiple guests to vote on potential dates.　

From the Dashboard, select “Meeting Poll"

First select a host for the meeting.

You can set up one person, or multiple people, or a proxy.

Also, set the time required for the meeting in Duration.

You can select multiple dates while checking your schedule, and these will be the candidate dates and times for multiple guests to vote for you.

Maximum number of dates that can be selected → 40

Maximum number of guests who can vote → 40

Select the title and location (In Person, Zoom, etc.) to be displayed on the voting page.

Select the Attendance type

Join the schedule :

Host account will attend the meeting

Intermediary:

Only guests who have voted will be invited to the meeting.

The ability to block a schedule as a Reserve schedule (only if you are present) and the voting status of guests can also be made public.

ex ) When voting is set to open to the public (tap the icon to see the details of participants)

For more information, please see the help page below.

What is a tentative schedule for schedule voting?

How to show users who have already voted in the scheduled voting feature?

Set up the sending of invitations such as Google Calendar, which is linked to the system. In the case of mediation, the invitation is sent to the guest with the status of host not participating.

※ In the schedule of the invited calendar, the host and guest are included as participants.

The description should include supplementary information and any required information.

Next, Share Type

URL:

Share the URL directly to voters via messenger or other means to collect poll results.

Email:

Share URLs in batches or sequentially by setting the email recipients, and collect the voting results.

When sharing by e-mail, you can specify the order of sending.

Bulk:

The email will be sent to the email addresses you have specified at the same time.

Sequentially:

The emails will be sent to the email addresses in the order you set. When a guest votes, the email will be sent to the next guest.

The above will publish the page, and you can share the URL and vote on the dates.

※ If the share type is share by email, an email will be sent.

You can check it from the Pending tab of the Bookings list.

The schedule can be confirmed by checking the voting status and selecting a date and time to be determined, taking into account the voting status.

By confirming the date and time, an acceptance email will be sent to the participating guests.

Guests will receive the following emails when they vote for a date, when a date is confirmed, or when a date is cancelled.

ex ) At the time of date voting

ex ) When the date is fixed

ex ) At the time of cancellation

An intermediary function is a method of coordination between third parties in which the host does not attend the relevant appointment.

The mediation function has the following features

・Meetings are held only for guests who have voted.​

・The host who acts as an intermediary is responsible for "checking the voting status" and "deciding the date and time".

The behavior when the intermediary function is set is as follows

・The host is notified of the guest's voting status.

・Only the guest who voted will be the participant in the email when the date is confirmed.

・When a calendar invitation is made, the schedule is created with the host not participating.

The time requirements are explained in the “How to Create a Meeting Vote” section of this manual, and are therefore omitted from this section.

Once you have completed the time settings, go to the next page, select the title and location, and then select “Intermediary” from the “Participation Format” menu.

Please fill in the other required fields as you would in the normal process of creating a meeting ballot.

Guests will receive the following e-mail when they vote on the meeting schedule and when the meeting schedule is finalized.

ex ) At the time of schedule voting (in the case of “Intermediary”)

ex ) When the date is fixed (in the case of “Intermediary”)

ex ) Email sent to the host when the date is confirmed

Intermediary meetings can be viewed in the same way as regular meeting votes, from the Adjustments tab of the Booking List.

Intermediaries will appear as the creator of the meeting, but will not appear as a participant.

Hosts and guests will be notified as follows

Host

・Notification when a guest votes for a date

・Notification when the date is confirmed (including location information such as web conference URL)

Guests (when the date and time they voted for is decided)

・Notification when the date is voted

・Notification when the date is fixed (including location information such as web conference URL)

Guest (if the date and time voted for was not decided)

・Notification when the date is voted

・Notification when the date is fixed (without location information such as web conference URL)

Details of notification to guests (in case the date was not decided on the date and time they voted for)

Users who have not made a decision at the date and time voted by the guest will receive a notification with no location information.

The format is that guests vote by email notification in the order in which they are sent.

You can set the recipients, the order in which emails are sent, and the content of the emails.

For sequencing, the notification will not be sent to the next guest until the designated guest has voted.

※The host can skip the process and send it to the next guest.

Once all guests have voted, the date and time can be finalized and the schedule created.

When sharing via email, the following email is sent to the recipient requesting the vote.