It is possible to accept bookings for multiple guests for seminars, information sessions, classrooms, etc. It is also possible to display the number of seats remaining per slot.
*On a normal booking page without “Capacity” set, only one booking can be made per time slot when there is one host. You do not need to set it to accept only one guest per slot, and “Capacity” cannot be set to 1 (it must be 2 or more).
This can be set by going to Edit Booking Page > Members & Resources > Capacity
*If there is a seminar scheduled to be held, it cannot be returned to blank.
Edit page
The number of available guest bookings can be set arbitrarily.
If you want each time slot to accept “up to N bookings”
If you set Capacity to a number of 2 or more, each time slot shown on the booking page accepts bookings up to that number. For example, if you set it to “4”, every time slot can take up to 4 bookings, and a slot that reaches 4 bookings can no longer be booked.
When a booking is canceled, that seat becomes available again and the slot can be booked again. No setting change is needed.
Please note the following.
Available on the Team plan or higher
The booking page's capacity can be set from 2 to 999
The number set here applies to all time slots. To change it for each time of day, see “If you want a different capacity for each time range” below
A time slot cannot be booked if there is any event at the same time other than bookings on this booking page (for example, a booking on another booking page or an event on a connected calendar)
Capacity cannot be set on a booking page whose condition is “Anyone of the members attends”, or where multiple durations are set in “Basic Settings”
If you want a different capacity for each time range
You can set a different capacity for each time range (slot), for example 2 guests on Monday 10:00-11:00 and 10 at all other times. Set the booking page’s capacity first, then override it for specific time ranges in the availability schedule.
In the booking page editor, go to Availability > Availability schedule and choose “Make individual settings”
Open the time range you want to change
Enter a number in “Capacity (per slot)” and save
Please note the following.
Available on the Business plan or higher. On plans below Business, a note is shown instead of the input field
You can set 1 to 999. Time ranges left blank use the booking page’s capacity
It cannot be set on availability schedule templates. Set it on a booking page that uses “Make individual settings”
A time range with its own capacity cannot overlap another time range
The capacity cannot be lowered below the number of active bookings for upcoming seminars
If you change to another plan, the values you set are kept but not applied, and bookings use the booking page’s capacity
Remaining seats and “Full” on the booking page, booking acceptance, and the capacity shown in the booking list and booking details all use the capacity of each time range
Booking page display (month)
Booking page display (week)
How to set up the remaining / full display
Please check the following help page for the number of seats remaining and full seminar bookings.
Booking List
Guest application status can be viewed at Dashboard > Booking List.
Appointment details
Guest list, cancellation status, etc, can be checked.
A detail page with each guest also allows you to exchange messages with them individually.
The list of guests can be downloaded in CSV format.
Batch Messaging
On the appointment details page for coordinating bookings for multiple people, you can send a batch message to all participating guests.
*In the following cases, the message will be sent to two guests at the same time.
