Here is how to change the details of a confirmed booking.
You can change the dates of a confirmed booking via the booking list.
*Please note that for seminar bookings, you can only cancel the booking; you cannot edit the details.
Changing your booking details
You can change your booking details by following the steps below.
Click the [︙] icon in the top right-hand corner of the schedule for which you wish to change the booking details.
Select [Edit].
Edit the items you wish to change. You can edit the following items.
Name
Dates (note that whether or not the modified date is available is not taken into account)
Description
Participants
Notification recipients
Click [Save]
If you enter a [Message to guests] in the confirmation dialogue and click the [Send] button, the changes and your message to the guests will be sent by email.
If you click [Back to editing], the changes will not be saved and you will return to the booking edit screen.
If you click [Don't send], the changes will be saved but the email to the guests will not be sent.
This completes the editing of the booking details.
Notes on Changing Participants or Rescheduling
Regarding the participation link
If there are any changes to the participants, the schedule, or the host, a new participation link (e.g. for Google Meet or Zoom) will be issued.
*Please note that the participation link issued when the booking was made will be invalidated.
The participation link that is currently valid is the one shown on the booking details screen and in the event on your connected calendar. If an older link remains in an email a guest has already received, or in a calendar invitation they have already saved, please point them to the link shown on the booking details screen. You can send it to them directly from [Message] on that screen.
About email notifications
Participants (guests)
Only if you select [Send] under [Send changes to guests via email?] will you be notified by email of the changes and the newly generated participation URL.
The newly generated participation URL will also be included in the reminder email.
CC Member
Regardless of whether you select [Send] or [Don't send] under [Send changes to guests via email?], you will receive an email notification containing the changes and the newly generated participation URL.
The newly generated participation URL will also be included in the reminder email.
*If you add another member without changing the host, the Zoom URL will be reissued whilst retaining the same host. When you notify the guests, they will be sent the new URL at that time.
If you want to keep the same participation link
If you do not want the participation link to change when the host or the schedule changes, set the booking page location to “Custom” instead of “Google Meet” or “Zoom”, and enter the fixed web conference URL you want to use.
The URL you enter appears as-is in the booking confirmation email and in the booking details, so it does not change when you change the host or reschedule.
Note that Jicoo will no longer issue Google Meet or Zoom links automatically, and every booking on that page will use the same URL. If one meeting runs long, the next guest can enter the same room, so please take care when using this for interviews or one-to-one meetings.
Editing Guest Responses
You can make changes from the list of schedules.
Here are the specific steps for editing a guest’s response.
Click the [︙] icon in the top-right corner of the schedule for which you wish to change a guest’s response.
Click "Event Detail".
On the event details page, click [Edit] under [Guest Information].
Make the necessary changes to the items you wish to edit, then click [Submit].
If you enter a [Message to guests] in the confirmation dialogue box and click the [Send] button, the changes and your message to guests will be sent by email.
If you click "Back to editing," the edit is not confirmed and you will be returned to the edit page.
If you click "Don't send", your edits will be confirmed, but no message will be sent to the guest.
This completes the editing of the response.