The spread of the new coronavirus in 2020 has led to an increase in the number of companies adopting remote work. At the same time, however, issues regarding productivity in remote work have been highlighted, such as "communication is more difficult than before," "productivity is reduced due to video conferencing," and "tools and files are in disarray" (*).
Source: Adobe "COVID-19 Productivity and Telecommuting in Disasters (Productivity/Work from Home Survey)
Identify issues in remote environments
The impact of the acceleration of new ways of working starting in 2020 has highlighted a variety of issues. We will identify challenges to optimize your company's teams for remote and hybrid work.
Employees in organizations attempting to replicate work practices that have worked in a traditional office environment in a remote environment spend 60% of their work time coordinating work rather than performing tasks that require their true professional skills and strategic thinking.
Organizations of all sizes, regardless of industry, are wasting vast amounts of time on "work for work's sake" - gathering and searching for information, switching apps, progress meetings, etc. - losing 157 hours/year per employee per year. *
* Source: Teleworking is causing a global decline in productivity - what are the three main factors? (https://news.mynavi.jp/article/20210126-1671401/)
Communication is difficult in dispersed teams.
In remote work, it is difficult to communicate regularly because of the different ways each person manages their time and where they work. It is difficult to create a team connection and collaboration that includes the atmosphere of a traditional office setting.
The same follow-up as in office work is not enough.
Unlike face-to-face meetings, pre-conferences and meetings in remote environments require more preparation and sharing after the fact. It is no longer necessary to participate in every web conference to know what is going on, and asynchronous information sharing methods are needed.
Disparate information sharing tools.
If meeting agendas and notes are scattered across different tools, they will not be organized and productivity will likely suffer. You need to find a way to manage and seamlessly integrate many projects and tools.
Making Remote Work Worth It with Jicoo
Jicoo provides the functionality you need for distributed teams: with Jicoo, you don't have to spend time in meetings and can stay connected and in sync with your team members.
Get to know your team members through regular opportunities.
Automate morning meetings and regular meetings to update information on a daily or weekly basis. You can create a state where necessary information is shared with team members without having to attend meetings.
Centralize meetings to streamline information sharing.
Remote environments require asynchronous collaboration, and Jicoo Notes allows you to prepare in advance, hold web meetings, and share meeting minutes all in one place. Jicoo also includes a template feature that allows users to prepare in the same format and keep preparation simple.
By centralizing the meeting process, everyone feels part of the same team, regardless of location.
Linking Apps to Create a Seamless Environment
In a remote environment, tool fragmentation must also be considered. Scheduling and web conferencing tools need to be seamlessly connected.
Jicoo can seamlessly connect to Google, Microsoft, Slack, Zoom, and other business tools to ensure smooth information sharing.
Find out how to get started with Jicoo
Jicoo Quick Start Guide
Start with the 7 easy steps in the Quick Start Guide
Learn from our use cases
Check out specific practices and use them as a reference for your company.