Jicoo automates the complex scheduling between candidates and multiple interviewers in the recruiting process. It significantly reduces man-hours and improves the candidate experience through a smooth selection process. This allows recruiters to focus on core tasks such as engaging with candidates.
Use Cases
Casual Interviews & Company Info Sessions
Challenge: You want to connect with many candidates, but coordinating with each one individually takes too much time.
Solution: Prepare a booking page where "someone" from the responsible team can respond. Candidates simply choose an available slot, and the interviewer is assigned automatically.
How to set up:
From Team Management > Member Management, add the recruiting team members to the team (Admin permission required).
In the booking page editor > "Participants," select "Any available member can attend."
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First Interview (Hiring Manager + HR)
Challenge: Finding a time that works for multiple stakeholders—the candidate, the hiring manager, and HR—is difficult.
Solution: Connect the calendars of all relevant parties and present only the times when "everyone is available" to the candidate. The candidate just has to choose from those options.
How to set up:
Integrate with Google/Outlook Calendar to automatically extract available times.
In the booking page editor > "Participants," select "All members must attend."
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Final Interview (Executive + HR)
Challenge: You want to avoid setting and adjusting the schedule of a busy executive multiple times a day. You also want to ensure candidates receive reminders.
Solution: Link with the executive's calendar and present only the exact times they are available for interviews. After a booking is confirmed, reminder emails are sent automatically to everyone.
How to set up:
In the booking page editor, under Availability > "Buffer time before and after bookings," set a buffer to prevent back-to-back interviews.
In the booking page editor, go to Workflows > Reminder Emails and set it to "ON."
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Advanced Application
Make Your Booking Page Look Like Your Company's Career Site
Add your company logo and corporate colors to give candidates a sense of trust and familiarity.
How to set up:
In the booking page editor, go to Page > and customize the "Cover Image."
Frequently Asked Questions
Q. I have multiple interviewers. Can I show candidates only the times when everyone is free?
A. Yes, you can. In the booking page's participant settings, select "All members must attend" to automatically extract and display only the times when all interviewers are available.
Q. Different interviewers are in charge of different candidates. Can I assign them automatically?
A. Yes, this is possible. By adding a question like "Desired Position" to the booking form and combining it with the "Routing" feature, you can automatically assign the correct interviewer based on the candidate's answer.
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Q. What happens if a candidate wants to reschedule? A. The confirmation email sent to the candidate when the booking is made includes a link for rescheduling or canceling. The candidate can do this themselves, which eliminates the hassle of manual rescheduling.
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See actual case studies and implementation effects here ✨